Guideline 2-8: Office of Planning, Research and Evaluation

The Office of Planning, Research and Evaluation was established to serve the information needs of The San Jacinto College District. The office offers many types of research assistance to aid administrators,supervisors and faculty in collecting information to support planning, evaluation and effectiveness in any college program area. Every attemptis made to ensure the data provided by the office are current, accurateand reliable. Access to the services of Planning, Research and Evaluation is provided to the college community, within appropriate standards of confidentiality and disclosure.

What Services and Support are Offered?

The Office of Planning, Research and Evaluation offers the following information services:

  • Program evaluation data for specific divisions or departments
  • Statistical support for reports including production of text, graphics or tables
  • Student cohort tracking using the LONESTAR system by various factors, including, but not limited to, demographic, remedial status, graduation, employment and transfer data
  • Survey development and processing, as well as statistical analysis of survey data
  • Assistance in personnel or administrative studies

How are these services used?

Any request for information services as described above must be made through the director of planning, research and evaluation. Some background information will be needed to determine the scope of the project. After clear definitions are established, a time frame for completion of the request will be set. In cases of extensive reportingor statistical analysis, some intermediate consultation with the project sponsor will be necessary, but for less complex requests involving readily available information, the data can be provided without further clarification.

One goal of this office is to handle data requests quickly. When possible, extra time should be allowed for data not readily available inthis office. Some data that are only stored in the college's master student databases must be requested from the Computer Center. Determination of data availability can be made through the director ofplanning, research and evaluation. When requesting assistance,administrators may explain that the need is immediate, and efforts will be made to accommodate the request as soon as possible.

(Re: Policy VI-B; Board of Trustees Policy Manual)