Guideline 4-1: Job Vacancies
When a budgeted position becomes available, the campus president, vice chancellor or designee must submit to the Human Resources Office an approved job description and advertisement instructions. The job posting will be worded from the job description. Positions for print advertisement in The Chronicle of Higher Education and certain professional publications should have a minimum of a sixty (60) day lead time.
Human Resources will post jobs in the order in which they were received. Please send posting request in memo format with attached sample job description through your Department or Dean then on to your Campus President for approval. After Campus President approval, forward to Human Resources. After the posting is approved by the Vice Chancellor of Human Resources, it will be prepared in the online employment system and forwarded to the hiring department for final approval before posting.
Please keep in mind the following guidelines:
- If the position is a new position, it must be budgeted.
- If the position is replacing someone who has resigned, a copy of their resignation letter must accompany the posting request.
Faculty/Administrative positions will be posted for 30 calendar days or longer. Professional Non-Faculty positions will be posted for 20 calendar days or longer. Classified Staff Positions will be posted for 10 calendar days.
To facilitate a more efficient posting procedure, we prefer to post for a longer period of time rather than put "Until Filled" on the postings.
At the close of the posting period, Human Resources will notify the department to schedule a time to screen the applicants. After screening, applications will be copied and mailed to the department conducting the interviews. Included with these copies will be Guidelines for Interviewing Applicants along with a cover letter and copy of the job posting. It will be the department's responsibility to schedule interviews within a 2 week time period.
When a final decision to offer the position is made, please notify the Human Resources Office of your choice. All job offerings to full-time applicants and discussions of salary must be made by Human Resources.
The campus must complete a Personnel Information Sheet on the successful candidate for Faculty/Administrative positions. The original form must be sent to the Human Resources Office for action by the Board.
Guidelines For Posting Classified Staff Position Announcements
The current guidelines for posting available for new positions are still in effect; however, if these guidelines are not appropriate for your position, you may create your own requirements and qualifications that more closely apply to your particular position, as long as they meet the minimum requirements established for the level of the position.
You should consider carefully the requirements for your particular position. When creating your own requirements and qualifications, bear in mind that you may have a much larger pool to review. This will give you a wider selection to choose from but will also be more time consuming when conducting interviews.
(Re: Policy IV-C-3; Board of Trustees Policy Manual)
(Revised June 2, 2008)