General

Generally speaking, an employer has the ability to direct or control only the end result of the work performed by an independent contractor, whereas with an employee, the employer may also control or direct the means and methods of accomplishing the result. See the IRS Publication 1779: Independent Contractor or Employee for more information.

Finding a Job at San Jacinto College

San Jacinto College has Executive/Administrative/Managerial, Professional Non-Faculty, Secretarial/Clerical, Technical /Paraprofessional/ Skilled Crafts and Service/Maintenance positions performing a wide variety of job duties. The College offers a comprehensive benefits package to full-time employees hired in authorized positions. Applications are accepted only for positions for which we are actively recruiting.

Visit our on-line site www.sjcd.edu. To search positions, click the Future Employees link at left to search for jobs that are currently available. A list of available positions can be viewed at www.sjcd.edu from any computer with Internet access. This information is also available in the Human Resources Office.

You follow the same procedure. Faculty positions are identified on the same website.

Applicants can complete their applications online from any computer with Internet access. After the closing date, all applications will be screened by one of the employment staff members. Those applicants who are to be interviewed normally will be contacted within one week after the closing date listed on the job list. You may check the status of your application after the closing date by visiting us online. After a final selection is made, the status of the application will change via the automated application update process.

Yes, an application is required to be submitted for each vacant position. We will not accept a resume in place of an application, nor will we accept an application that indicates “See Resume” in the employment section.

There are a number of advantages to using the new online site. Some of these include:

  • The ability to save your application form online to use for future job openings;
  • The ability to update your online application with specific skills and experience related to the posting;
  • The ability to access and review the job requirements while completing the application;
  • The ability to submit your application immediately and directly to San Jac, minimizing the risk of missing a deadline or loss of the application;
  • The time on closing dates (deadline) has been extended to midnight --giving you extra time to apply;
  • The online application saves time when you want to apply for multiple jobs at one time, or apply for several positions throughout the year;
  • The ability to keep track of the status of your application and the recruitment process;
  • The ability to learn about job openings and apply for positions at any time and from any computer in the world with access to the web.

 

Currently there are computers available in the Human Resources office for your use. Human Resources office hours are: 8:00 am to 5:00 pm, Monday thru Friday. Hours may differ during the summer months.

Your application is on a secure web server and will be available to San Jac and the hiring authority(s) for the specific job opening for which you apply. San Jacinto College does not share its database with other companies or Colleges.

Creating an Application

Applications are accepted via our online site. Using the Internet, you may go to www.sjcd.edu to create your application. Once you have completed your application using the on-line site, you may apply for any of the open positions listed on the Job List – simply click on “apply for this position,” attach a cover letter/resume (if applicable), and once you save the action you have applied for the position.

Human Resources Staff are available to help applicants get started and to answer questions about the online site for applicants. Contact the HR Office at 281-998-6115.

You must first complete all of the required fields notated with a red asterisk before the application can be saved. If you run into a time crunch and cannot finish the entire application, you may complete just the required fields and come back later to finish the application and apply for a specific position. Please be certain to go back and complete all the information on the application. An incomplete application will not be accepted.

At the beginning of the process you are asked to input a User ID and Password to uniquely identify your file and establish your individual account. When completing the application, be sure that when you reach the last page of the application, you click "Save Application." You may return later and edit the application before applying for a specific position.

You must remember your User ID and Password to log back on. Also, you cannot create an additional account with the same Social Security number. Your ID and Password should not be shared with anyone.

 

The time it takes depends on several factors including the amount of work experience and education you have to enter, how fast you can type, etc. You should allow 20-45 minutes for the total process. However, you can speed up the process by collecting important information about previous work experience, education, certifications, etc. before you start creating your application. If you find you are missing a piece of information requested on the application, you may be able to skip the field and go back later to complete it. If you decide to do this, it is important that you return and complete the missing information BEFORE you apply for a specific job opening. The information on your application, when you apply, will be used to evaluate your qualifications for the job opening for which you apply. Make sure it is accurate and contains all the information requested. Once you apply for a position, you will NOT be able to edit your application for that particular position.

After completing the online application and selecting the position for which you would like to apply, you will come to a screen that allows you to do one of two things:

  1. Attach resume, cover letter and references
  2. Copy and paste or type in resume and/or cover letter

It's important to read all of the instructions carefully so that you send all of the attachments required for the position.

If your application is submitted without the necessary supporting documentation, please contact HR for instructions.

 

Transcripts are requested to validate the degree requirement for a specific posting. If the transcript cannot be electronically sent, then it must be scanned into a MS Word document or PDF file and attached in that configuration. If you have already submitted your application, contact HR for assistance. Transcripts must be attached if a degree is required for the position. If transcripts are not attached to your application, it will not be forwarded to the hiring manager for review. Transcripts may be emailed or faxed (281-998-6165).

Applying for an Open Position

The application process has three steps:

  1. Create a login User Name and Password. This will enable you to come back and apply for additional positions as well as check on the status of a position.
  2. Create your online application. This can be done at any time.
  3. Submit your online application to a specific job opening by the closing date.

It's important that you read and follow all instructions carefully. Once you have finalized your online application, you are ready to use that application to apply for one of the jobs shown on the online site. You can use the Search feature on the website to find any open positions that interest you and for which you meet the posted qualifications.

Be sure to remember your User Name and Password so that you can log back into the system at a future time. You may wish to make a note of these and have them handy when accessing the online site.

 

Yes, once you have completed your online application through our online site, you can apply for multiple positions that are currently open and on the Job Listing. Even days or weeks later, all you have to do to apply for another job is to log back on to the online site and apply. The application you originally submitted will still be in the system available for you to update and/or submit for another job opening.

Yes. You may attach a resume and cover letter as you apply for each position. Electronic documents in Word or PDF format can be attached during the application process.

If you do not apply for any job openings for a full year, you will have to re-enter your application before you can apply again. You will be able to make changes to your saved application prior to applying for a specific job opening.

Changes can be made to your general application at anytime. Once you submit an application for a particular position, you cannot go back and make changes to the submitted application. However, changes you do make to your application will be reflected for any new position for which you apply.

  1. Using the on-line site, login using your username and password.
  2. Looking at the menu bar on the left side of the computer screen, click on "Edit Application."
  3. Make the desired changes to your application and save. Your original application is replaced with the new version.
  4. The next time you apply for a position, your revised application will be submitted.

Note: If you find that you do need to make a correction or provide additional information after you have submitted your application for a job opening, you should contact HR.

 

Before submitting your application, you will have the option to view it. When your application opens in a new browser window, using the tool bar at the top of your computer screen, click on File/ Print and follow the prompts on the screen to print.

Applications are required of each person applying for a position. It is likely that you may have acquired additional skills; experience and education since you originally applied that should be considered. In addition, completing an online application ensures your qualifications and personal information will be documented and ensures accurate applicant tracking information for every position.

No, once a closing date (deadline) has passed, no applications will be accepted for that vacancy.

No, only online applications will be accepted.

Using the online site, you can login using your User Name and Password. Looking at the left side menu bar, click on "Manage Jobs." You may see one of the following status notes next to each position for which you applied:

In Process - position is still open and based on your skills/qualifications, you may or may not be contacted for an interview;
Position Filled - Another candidate has been hired

The status of your application is automatically updated.

 

The benefits of the online process to applicants, hiring departments and the College far outweigh the advantages of staying with our manual application process.

The online system provides more information to applicants, including the status of the position(s) for which they have applied, daily updates to job postings and the ability to update their application online. The system can be accessed 24-hours-a day, 7-days-a-week from any internet connection. Applicants can do a search for openings based on department or title and can track the hiring process.

The online process reduces the processing time from when a job is listed to when applications are received, thus reducing the time it takes to fill a position. It also reduces the redundant work of processing, printing, copying and distributing paper applications/resumes. It provides more consistent applicant tracking information and the ability to search and utilize applications on file.

 

Be sure you are using either Internet Explorer 5.5 or higher. You may send an email with the specific problem and someone from HR will assist you. In the event of an approaching deadline, computers are available at the Human Resources Office. Employees can access the online system through their desktop computer. In addition, computers are available at most worksites with the authorization of a supervisor, as well as open labs.

Be sure you are using either Internet Explorer 5.5 or higher. Also, under your browser internet options, please be certain to have cookies and java script "enabled." (These are options for internet use.) If you are still having difficulties contact HR with the specific problem and we will assist you.

Your application will not be accepted without the required attachments.

Yes, your application will be reviewed with the electronic signature when you check to validate the submission of your application. We will request a signature from you when and if you are scheduled for an interview.

You will have immediate notification as to whether you meet the minimum qualifications. Normally, the hiring authority should contact the qualified candidate(s) they wish to interview within one (1) week of the position close date.

We recommend that you do not call the department. Calling the department will hinder, rather than help, a decision in your favor.

Not at this time. We are required to advertise positions for Board- authorized periods. Once a position has closed, no additional applications are accepted.