Guideline 6-1: Class Rolls

Instructors receive three sets of rolls for each class they teach. The first, labeled "Temporary Roll", is received before the first class meeting and is based on telephone and campus registration. It is important that the instructor add to the roll only those students who have valid invoices; i.e., those stamped PAID with date and initials. If the stamped-paid date on the invoice is later than the date of the class roll, the student should be referred to the Registrar's Office. If a student should be added to the roll, the instructor records the student's name, social security number, invoice number, and date paid.

The second roll, a revised temporary roll, updates the first roll to include late registration and class changes. It is sent only during the fall and spring semesters. The instructor needs to check the accuracy of this roll and add only those students to the roll who have valid invoices. Inaccuracies in this roll are immediately reported to the Registrar's Office.

The Official Roll is issued after the twelfth class day and should reflect all corrections. This roll is the official record examined by the state auditors as a funding base. When recording student attendance on this roll, faculty follow procedures very carefully. If a student has dropped a course before the twelfth class day, that student's name will not appear on this roll, and the instructor will not receive a drop slip. If there are discrepancies on the official roll, the Registrar's Office should be notified.