Grades and Records


A freshman is a student who has accumulated fewer than 30 term hours of college credit. A sophomore is a student who has accumulated 30 or more hours of college credit.

Academic Status

A student’s academic status is calculated each term (Fall, Spring, and Summer) based upon previous academic status, term grade point average (GPA) and cumulative grade point average. All credit courses taken at San Jacinto College, including college preparatory courses, are included in the calculation, except that only the highest grades achieved in repeated courses

Grade Range

Percentage grades, when used, are converted to these letter grades:

Range Grade Point Value
90-100 A 4
80-89 B 3
70-79 C 2
60-69 D 1
Below 60 F, FX 0


Grade Point Average (GPA)

Earned grade points are calculated by multiplying the number of credit hours of the course by the grade point value of the grade received in the course. For example, in a three-term hour course, an A produces twelve grade points; a B produces nine grade points; a C, six grade points; a D, three grade points; and an F or FX, zero grade points. The grade point average is computed by dividing the total grade points earned by the total number of term hours completed in unduplicated courses with grades of A, B, C, D, F or FX. Grade point average computations include only courses completed at San Jacinto College. For repeated courses only the highest grade is used in computing the cumulative grade point average. Grades of I, N, W and WL are neutral and are not included in any grade point average.

Overall Institution Grade Point Average
The College has established 2.0 as the minimum grade point average requirement for a student to remain in good academic standing. The transcript Grade Point Average (GPA) is calculated on the basis of all credit posted to the San Jacinto College transcript, including credit hours in college preparatory courses. If a student repeats a course, which may not be repeated for credit, only the highest grade earned in the course is used in determining the GPA. The graduation GPA is calculated using only college-level courses. Students will be denied graduation if the transcript GPA is less than 2.0.

Scholarly Achievement

At the end of each long term, a Dean’s Honor List is compiled. In order to be listed, a student must have earned a grade point average of at least 3.5 as a full-time student (12 or more hours completed during the term). The Dean’s Honor List is recorded on the official transcript each term the student qualifies.

Another recognition is Phi Theta Kappa (PTK). To be eligible for membership into Phi Theta Kappa, a student must have completed at least 12 hours that may be applied to an associate degree, have a 3.5 grade point average, receive an invitation for membership from the chapter at San Jacinto College, and must adhere to the moral standards of the society.

The National Society of Collegiate Scholars (NSCS) is also available to students. To be eligible for membership, a student must have completed 15 or more academic college-level hours (excluding technical and college preparatory) with a 3.6 grade point average and, receive an invitation for membership from NSCS. Students in technical programs have an opportunity to join the National Technical Honor Society (NTHS). To be eligible for membership, a student must have a 3.5 grade point average on all technical courses, a recommendation from an instructor, and have completed 3-5 hours of community service. The honors program is another opportunity to enrich a student’s college experience. Students with a 3.25+ cumulative GPA on at least 12 hours of college credit courses, or first-time-in- college students with one of the following are eligible for the Honors Program: a 3.25+ GPA; score of 4 or 5 on an AP exam; top 20% of high school class; 1100 SAT (reading + math); or 26 ACT. Documentation, such as official transcripts, must be provided with the Honors Program application.

Final Examinations

The vice presidents for learning establish the times and dates of final examinations. Professors must follow those published schedules and students may not take final examinations earlier than the times designated in the published schedules.

Grading System

Term grades for all students are entered electronically by the faculty at the end of the term. Once the grades have all been entered, GPAs and academic standings are re-calculated and posted to the academic record as quickly as possible. Students can view or print their grades online through the Secure Online System (SOS). The College uses these grades to evaluate students’ academic performance.

Grade   Grade Points Per
Credit Hour Earned
A Excellent, superior achievement 4 grade points
B Good, above average achievement 3 grade points
C Average, acceptable achievement 2 grade points
D Passing, marginal achievement 1 grade point
F Failure, unsatisfactory achievement 0 grade points
FX Failure, excessive absences 0 grade points
I Incomplete 0 grade points
W Withdrawal 0 grade points
WL Withdrawal Within Limit 0 grade points
NG No Grade Reported 0 grade points

Incomplete (I)

Incomplete (I) is a temporary grade that indicates that a student has satisfactorily completed the requirements of a course with the exception of a final examination or other work delayed by illness, emergency, or authorized absence. The student is responsible for making arrangements to complete the work within the time limit set by the professor. This time limit, however, may not extend beyond the conclusion of the next Fall or Spring term. If the student has not submitted course requirements set by the instructor and had a final grade posted by the end of the next long term, the record system will automatically convert the Incomplete to an F.

No Grade (NG)

No Grade (NG) is a temporary grade assignment pending receipt of a final grade from the professor. Professors may not assign grades of NG.

Withdrawal (W)

A grade of W is awarded for course withdrawals to students who were new first-time-in-college students prior to Fall 2007 and are NOT affected by the six-drop limit or who received an exemption from the six-drop rule for a particular class. The grade of W does count toward a student’s six drop limit, if applicable. Withdrawal within the

Limit (WL)

A grade of WL is awarded for course withdrawals to students who were new first-time-in-college students in Fall 2007 or thereafter and are affected by the six-drop limit. The grade of WL is the indicator that this withdrawal is counted on the six drop limit. An affected student is limited to six grades the equivalent of WL from all Texas public colleges and universities combined.

Failure, Excessive Absences (FX)

A faculty member may award a grade of FX at the end of the term to any student. This grade means that the student registered and paid for the course and failed the course because the student missed an excessive number of classes and did not exercise the right to drop the course or was not eligible to drop the course because of TSI or Six- Drop rule regulations. For each grade of FX submitted, the last date the student attended the course must be reported. Grades of FX will not be posted without this date.

The grade of FX carries the same academic impact as the grade of F in that the credit hours are included in the calculation of the grade point average and the grade awards zero (0) grade points. The grade of FX indicates a completed course just as a grade of F indicates a completed course. The grade of FX is not a drop or withdrawal. The process to appeal the grade of FX is the same as an appeal for any other faculty awarded grade.