The Chairman of the Board shall preside at all meetings of the Board of Trustees; enforce the Bylaws; sign all contracts duly authorized by the Board of Trustees; countersign all warrants drawn on the funds of the college which have been duly authorized by the Board of Trustees ; appoint all committees not otherwise provided for, of which he and the chief executive officer of the college shall be ex-officio members; and perform such other duties as may be required by law or imposed by the Board of Trustees. The Chairman shall be entitled to vote on all matters coming before the Board of Trustees.

Section 5: Duties of the Vice Chairman

In the absence of the Chairman, the Vice Chairman shall act in his place.

Section 6: Powers and Duties of the Secretary

The Secretary shall keep a record of the Board of Trustees’ meeting in a book provided for that purpose; sign all warrants drawn on the college funds that have been duly authorized. The books, papers and records of the Secretary shall be the property of the Board of Trustees, under the custody of the chief executive officer of the college and shall be opened to inspection on request of any citizen.

It shall be the duty of the Secretary to record the vote of all members present on an action taken by the Board of Trustees.

In the absence of the Chairman and Vice Chairman, the Secretary shall call the meeting to order and act as President Pro-Tem.

Section 7: Duties of the Assistant Secretary

The Assistant Secretary shall act as Secretary in the absence of the Secretary.

Section 8: Regular Meeting

A regular meeting of the Board of Trustees shall be held on the first Monday of each month, at such hour and place as the Chairman of the Board of Trustees may designate, provided such regular meetings may be recessed or changed from time to time as the Board of Trustees may direct.

Section 9: Special Meetings

Special meetings of the Board of Trustees shall be held upon call of the Chairman. The purpose of the special meeting shall be indicated at the time the special meeting is called. Written notice of all special meetings including dates of such meetings shall be given to all members, whenever possible. Such special meeting may be called without written notice by majority vote of the Board of Trustees when in a regular meeting or a duly called special meeting.

Section 10: Official Business

All official business of the Board of Trustees shall be transacted at regular or special meetings of the Board of Trustees.

Section 11: Closed or Executive Sections. Convene in Opening Meeting.

Closed or executive sessions will not be held unless the Board of Trustees has first convened in an opening meeting for which notice has been given. If, during the open meeting, a closed or executive session is necessary, the presiding officer of the Board of Trustees shall announce that a closed or executive session will be held in accordance with Chapter 551 of the Texas Government Code (the Open Meetings law) which authorizes the holdings of such closed or executive session, including, but not limited to:

Section 551.071 - For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law.

Section 551.072 and 551.073 - For the purpose of discussing the purchase, exchange, lease or value of real property and negotiated contracts for prospective gifts or donations.

Section 551.074 - For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.

Section 551.075 - Nothing in this Act shall be construed to require a quorum of the members of a governmental body to confer with an employee or employees of the governmental body in an open meeting where such conference is for the sole purpose of receiving information from the employee or employees; provided, however, that no discussion of public business or agency policy that affects public business shall take place between the members of the governmental body during the conference.

Section 551.076 - To consider the deployment, or specific occasions for implementation, of security personnel or devices.

Section 551.083 - For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by Section 13.901 of the Texas Education Code 4.

Section 551.084 - For the purpose of excluding witness or witnesses from hearing during examination of another witness.

Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision or final vote shall be at either:

A.     The open meeting covered by this Notice upon the reconvening of this public meeting, or

B.     At the subsequent public meeting of the Board upon notice thereof, as the Board shall determine.