Board of Trustees, Con't 2

XIII. Reconvene In Open Meeting

 Consider items discussed in Executive Session. (Those listed under Executive Session in this Notice.)

 XIV. Adjournment

 Section 12: Hearing of Citizens on Agenda Items

The Chairman of the Board of Trustees will include in the agenda of that meeting an opportunity for members of the public to address the Board of Trustees on any items of business which are included in the agenda, provided the citizen files an application with the secretary to the Board prior to the meeting being called to order. The Board of Trustees reserves the right to fix such time limits on presentations as it deems appropriate to the occasion and may limit the number of spokesmen who appear before it in opposition or in support of a given issue.

 Section 13: Hearing from Citizens

A citizen desiring to appear before the Board of Trustees shall complete the Application for Hearing before the Board of Trustees, The San Jacinto College District, and file said application along with any support information concerning the citizen's concern, complaint or commendation, with the secretary to the Chancellor, before the scheduled meeting is called to order.

The time allotted each citizen or organization for presentation shall be no more than five minutes with an additional five minutes interaction with the Board of Trustees if needed for further clarification and better understanding of an issue. The total time for hearing of citizens shall be no more than 60 minutes at any one meeting. Should the speaker drift from the stated subject, he or she shall be given one warning; if a second warning is required, then the speaker shall forfeit the remaining time allotment.

Because the policy of the college flows from the Board of Trustees acting as a whole and not from individual members of the Board of Trustees, administrators or faculty, citizens' remarks must be confined to activities pertaining to the college. Other than the additional five minutes allocated for interaction, members of the Board of Trustees and/or administration will not respond at the meeting. However, there will be follow-up and reply to each person, or arrangements made for the appropriate administrator to contact the speaker regarding the concern expressed, provided the necessary evidentiary documentation has been submitted. Should a citizen or representative of a delegation or an organization wish to use the time as a forum, documentation and evidence will not be required and an official response will not be made.

Should any citizen wish to distribute a handout to the Board of Trustees or audience, this shall be done before or after the official Board of Trustees meeting and not during.

While citizens are urged to bring school matters to the Board of Trustees, no speech shall be permitted on behalf of any person running for political office, and no such literature pertaining to any form of electioneering will be permitted during the meeting.

Presentation of matters concerning a complaint or charge against a San Jacinto College District employee or officer will be heard in closed session unless the individual who is the subject of the change or complaint requests a public hearing.

Section 14: Quorum Necessary for Transaction of Business

A quorum for the transaction of college business shall consist of a majority of the membership of the Board of Trustees; less than a quorum may adjourn to a specific time.

Section 15: Order of Business

The order of business for regular meetings of the Board of Trustees will include the following items:

  1. Call to order
  2. Invocation and pledge to the flag
  3. Special Recognition and/or Presentations
  4. Communications to the Board of Trustees
  5. Hearing of such citizens or groups of citizens desiring to be heard before the Board
  6. Informative reports to the Board, when applicable
  7. Action Items
  8. Consent Agenda (Any item placed on the Consent Agenda shall be removed and taken up as a separate matter, if so requested by any member of the Board, otherwise all items will be voted on with one (1) motion, including the approval of Minutes from previous Board Meetings and the setting of the next meeting
  9. Items for Discussion/Possible Action (Items removed from the Consent Agenda)
  10. Reports from Board Committees (when applicable)
  11. Strategic Issues Discussion
  12. Adjournment to Closed or Executive Session Pursuant to Sections 551.071 to 551.084 of Chapter 551, the Open Meetings Act, Texas Government Code
  13. Reconvene in Open Meeting for Consideration of Items Discussed in Closed Session
  14. Adjournment

 Section 16: Rules of Order

 All business of the Board of Trustees shall be conducted in accordance with Robert's Rules of Order, newly revised, unless otherwise provided in these Bylaws.


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