Forms

The forms listed below include instructions and important information about ordering awards, clothing, promotional items, name badges, and publications. If you need assistance, please contact marketing manager, Janet Cowey, at 281-991-2603 or janet.cowey@sjcd.edu.

Marketing Forms

Ordering Awards & Trophies

The following steps are for ordering awards and trophies from the College’s approved vendor, Gulf Coast Trophies. The purpose is to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor.

When ordering awards and trophies, please allow two (2) weeks for the design and production of your items. Please direct any questions to Janet Cowey, marketing manager, at 281-991-2603.

Step 1 – Obtain a Quote

Contact the vendor to obtain a quote on the item(s) you wish to order. A quote number and price from this approved vendor will be required as part of the requisition process.

Approved vendor and account representative:

Gulf Coast Trophies
Ms. St. James
sales@gctawards.com
713-473-6969

Step 2 – Complete Form

Next, complete the Marketing Award Request Form (located at the bottom of the page).

Once you have completed the Award Request Form, Ms. Cowey will process the request and email you a project number (Marketing PR#).

Next, log into Banner and create a requisition for the amount of the purchase, based on the quote you received. Please use the text below in your requisition (form FOAPOXT – Procurement Text Entry form).

Do not mail PO, send to (enter your name)
Dept emailing PO to St. James sales@gctawards.com
ESC Region V Contract Board approved date [08/2011]
SJC Contact: [name], [direct phone number or e-mail address] (if other than requisitioner)
Marketing PR#_______ (Janet will email this to you)
Quote # _________ (from Vendor)

Step 3 – Artwork Creation and Approval

The vendor will email you an art proof when you request a quote. Upon approval of the artwork by you and the marketing department, the purchasing department will issue the purchase order to the vendor, as long as the requisition is ready.

The vendor will not begin production on any order until a written copy of the purchase order is received. No verbal orders will be accepted.

When you are ready, please fill out and submit the form below:

Awards Request Form

Ordering Business Cards and Stationery

The vendor for business cards and stationery is Marfield Stationery Company.

To place an order, please go through the college e-store at: https://www.marfield.net/production/storefront/SanJacinto/CreateNewOrder.asp.

The account number for ordering business cards and stationery is 733206.

For questions about business card orders, please contact Dana Eifert at 281-998-6152 or dana.eifert@sjcd.edu. For inquiries about stationery, please contact Janet Cowey at 281-991-2603 or janet.cowey@sjcd.edu.

 

Ordering Name Badges

The following steps are for ordering metallic name badges from the College’s vendor, Gulf Coast Trophies. The purpose is to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor.

Step 1

Complete the Name Badge Request Form (located at the bottom of this page). Be sure to include the date you need your name badge(s), as well as a FOAP (we will charge the cost back to your
department). When complete, submit the form.

If you are requesting more than one name badge for your department, please fill out the "Multiple Badges" section of the form. Please note that no job titles (i.e., professor, director of purchasing, department chair, etc.) will be printed on the name badges.

All name badges will have consistent elements so as to present a unified look and feel Districtwide. The following style is what you can expect to see when you receive your name badge:

First line: San Jacinto College logo and tagline
Second line: Name
Third line: Department

Step 2

A member of the publications team will receive and review your request. Any changes will be emailed and verified with you via e-mail prior to being sent to the vendor.

Step 3

The printed name badge will be sent to the marketing department at the District office. Name badges will be forwarded to you via inter-campus mail.

When you are ready, please fill out and submit the form below:

Name Badge Request Form

Ordering Promotional Items and Clothing

Follow these steps to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor.

Please direct any questions to Janet Cowey, marketing manager, at 281-991-2603 or janet.cowey@sjcd.edu; or Amanda L. Booren, director of communications and publications, at 281-998-6160 or amanda.booren@sjcd.edu.

Step 1 – Obtain Quote

Contact one of the approved vendors to obtain a quote on the item(s) you wish to order. You must complete this step first, as a quote number and price will be required as part of the requisition process.

J. HARDING & CO (approved for apparel and promotional items)
Loyd Powell or Wendy Drouin
Phone: 713-862-9855
loyd@jhardingco.com

POPULAR EMBROIDERY (approved for apparel and promotional items)

District Office
Diana Martinez
Office: 713-920-1590
Diana-ped@sbcglobal.net

Central Campus
Victor Villareal, Jr.
Office: 713-920-1590
victorjr-ped@sbcglobal.net

North Campus
Bill Rushing
Office: 713-920-1590
bill-ped@sbcglobal.net

South Campus
Amy Villarreal
Office: (713) 920-1590
amy-ped@sbcglobal.net

Step 2 – Complete forms

Please complete the Request Form (also located at the bottom of the page). Once you have submitted the form, Ms. Cowey will process the request and email you a project number (PRS number). She will also email the vendor at the same time, and this will trigger the order with the vendor.

Step 3 – Purchase Order

Login to Banner and create a requisition. The promo item commodity code is 03778. The clothing commodity code is 20000. The Banner vendor number for J. Harding & Co (J. Drouin) is G00802617, and for Popular Embroidery it is 760667731.

Here is the information to include in the requisition:

J. Harding & Co.

Send PO to loyd@jhardingco.com, cc. jnichols@hcde-texas.org, [Requestor's Name].
Choice Partners Contract #11/056LB-14, Board approved 8/2013 (or current date)
Marketing PRS # _______ (from Janet)
Quote # __________ (from vendor)

Popular Embroidery

Send PO to victor-ped@sbcglobal.net cc. jnichols@hcde-texas.org, [Requestor's Name].
Choice Partners Contract #11/056LB-16, Board approved 8/2013 (or current date)
Marketing PRS # _______ (from Janet)
Quote # __________ (from vendor)

Step 4 – Artwork

If the artwork is a college/department logo, or if artwork has already been created by marketing, then the marketing office will email it to the vendor. If new art needs to be created, the marketing office will work with you.

Once you and the marketing department approve the final artwork, the purchasing department will issue the purchase order.

The vendor will not begin production on any order until they receive a written copy of the purchase order. No verbal orders will be accepted.

Please note the following when ordering promotional items:

- The only website url that will be listed on promotional items is www.sanjac.edu or www.sanjac.edu/department.
- The only phone number that will be listed on promotional items is the College call center, 281-998-6150 (extensions allowed).
- Departmental designations will fall in line with pre-approved graphics provided to the vendor.
- Deviations from the College logo and tagline will not be permitted.
- The College’s academic colors are blue and gold with white accent, and promotional items should be ordered accordingly in these colors.
- Questions should be addressed to Amanda L. Booren, director of communications and publications, 281-998-6160.

When you are ready, please fill out and submit the form below:

Promotional Items Request Form

Ordering Publications

The following steps are for ordering College publications. The purpose is to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor. Publications include, but are not limited to, items such as brochures, posters, flyers, programs, invitations and forms.

When ordering a publication, please allow four to six (4 to 6) weeks for the design and production of your item(s). Please direct any questions to Janet Cowey, marketing project manager, at (281) 991-2603; or to Amanda L. Booren, director of communications and publications, at(281) 998-6160.

Step 1

Complete the Publications Request Form following this memo. Be sure to include the date you need your publication(s) delivered, as well as a FOAP in order for us to complete the charge back.

Common Account Numbers:
733201 - Printed Materials
733209 - Banners

Please allow four to six (4 to 6) weeks for the design and production of your order. Submit the form below, and necessary text and / or samples (these can also be sent via interoffice mail), to Janet Cowey, marketing project manager, . Ms. Cowey will process the request and provide you, via email, with a project number.

Step 2

Your request will be assigned to a senior graphic designer, who will work on the design and layout of your project. You will be provided the opportunity to proof your publication(s) up to three times prior to print. Your item(s) will be delivered from the printer to the maintenance department on the campus you indicate on the attached form. Maintenance will then distribute appropriately. Please note that the College has a contracted print vendor, and any printing done outside of the contracted vendor is a violation of the contract. If you have any questions, please contact Janet Cowey, marketing project manager.

Please note: The marketing department will consider the following elements when designing your publication.

1. San Jacinto College logo and seal. The SJC official logo and / or seal will be used on most publications. Should you require the logo or seal for a departmental publication, it is available in different formats and resolutions at www.sanjac.edu/logos. Instructions for downloading, and guidelines for usage, are also available on the site. Should you require a specific departmental logo, or have a special request, please contact the Director of Communications and Publications.

2. Proper names.
• The San Jacinto Community College District
• The San Jacinto College District
• San Jacinto College
• San Jacinto College Central
• San Jacinto College North
• San Jacinto College South

3. Campus addresses.

San Jacinto College Central
8060 Spencer Highway
Pasadena, Texas 77505

San Jacinto College North
5800 Uvalde Road
Houston, Texas 77049

San Jacinto College South
13735 Beamer Road
Houston, Texas 77089

4. College phone number. (281) 998-6150. Exceptions to this must be approved by the Director of Communications and Publications.

5. College website address. www.sanjac.edu. Exceptions to this must be approved by the
Director of Communications and Publications.

6. Non-discrimination policy. It is the policy of The San Jacinto College District not to discriminate on the basis of race, color, creed, religion, sex, national origin, age or handicapping condition.

7. Disclaimer (for use when printing course descriptions, course times, course dates, etc.). All course descriptions and degree information listed herein are subject to change. For up-to-date information, please consult the current San Jacinto College catalog.

8. Revision date. Month / Year (i.e., 02/2004).

Publication Authorization

It is the responsibility of the Director of Communications and Publications, under the direction of the Associate Vice Chancellor of Marketing, to determine that the content, design, purpose and printing format of College publications serves the goals and objectives of the San Jacinto College District.

Departmental Publications

Standard College publications that may be approved for departmental production include flyers,forms and brochures which are temporary in nature, require fewer than 200 copies, and can be reproduced on campus.

Publications not approved for departmental production are all marketing and recruitment brochures, pamphlets and posters. All College publications must conform to the District’s standards of quality, accuracy and image.

Printing Copyrighted Materials

San Jacinto College will not knowingly publish or reprint previously copyrighted materials without written permission from the publisher, author or other party with a copyright interest. Before submitting questionable materials, first consult the publisher or author listed in the published work. Requests for reprinting copyrighted materials in part or entirety must be submitted with a letter stating granted permission from the publisher, author or other party with a copyright interest. The letters of permission will remain on file in the marketing office.

When you are ready, please fill out and submit the form below:

Publications Request Form